The customization options in QuickBooks let you:
·
Change the appearance of your desktop
·
Modify forms to include only needed
content and to make them look professional and uniform, and
·
Drill down deeply on your company data
to isolate only the information that you want.
The benefits of customization are obvious. You’ll accelerate
your workflow, polish your image and get insight that helps you make critical
business decisions.
Your Desktop
View
QuickBooks has always made your most commonly-used tools
available on the home page. Intuit revamped this screen very skillfully
starting with the 2013 versions, so it’s much cleaner and less cramped. But if
you don’t use all of the functions represented by icons, you don’t have to even
see them. You can remove icons like Estimates and Time Tracking if you’re not planning to use those
functions, but some icons must remain if specific features are active. For
example, if sales orders and estimates are enabled, invoices are automatically
turned on. Likewise, if you’re enabled Inventory,
Enter Bills and
Pay Bills are
locked in, too.
There’s an option to either limit the QuickBooks display to
one window or let multiple windows open simultaneously. When you open
QuickBooks, you can choose to have a specific set of windows open, the window
or windows that were open when you shut down, or no windows.
Your Forms
QuickBooks comes with pre-defined forms for transactions
like purchase orders, invoices and sales receipts. If you don’t like the look
of one of these default templates,
you can download one from the dozens of alternatives that QuickBooks supplies.
You can alter these to better meet your needs – even creating multiple versions
of the same type of form to use in different situations.
Columns and fields can be
added, deleted, renamed and repositioned so that your forms contain only the
information that your business requires. You can add your logo and change fonts
and colors. Once you’ve settled on a design, you can apply it to multiple forms
to present a unified image to your customers and vendors
QuickBooks provides the tools to do all of this, but let us
help you if you plan to do much modification. It can be challenging, especially
if you have to use the Layout Designer.
Your Reports
You already know that you can do simple modification of your
reports, like changing the date range. You may even have clicked on Customize Report and
altered the column structure of a report and its sort order.
But do you regularly click on the Filters tab in the Modify Report dialog
box? If you’re often frustrated because your reports cover too much ground or
an inadequate, unfocused level of detail, you should be exploring the options
offered here regularly. Filters restrict the data in a given report to a
smaller, more targeted group of records or transactions, based on your needs.
For example, you might want to find out which customers in
your New Construction class have outstanding balances (based on invoices) of
more than $500 that are more than 60 days old.
Why not resolve to make your copy of QuickBooks your copy of QuickBooks
in 2014? Some customization processes will require some upfront time, but once
you get going, you’ll wish you’d done this sooner.